Thomas Oliver UK LLP privacy notice provides information on how Thomas Oliver UK LLP, branches or representative offices and any 3rd party providers collect, use, secure, transfer and share your information. Thomas Oliver UK LLP, is a leading provider of Financial Services.
Thomas Oliver UK LLP operate in several locations. Full details can be found on our website https://www.thomasoliveruk.co.uk.
Thomas Oliver UK LLP has its head office at Tudor Lodge, Burton Lane, Goffs Oak, Hertfordshire, EN7 6SY.
Thomas Oliver UK LLP offers advice on mortgages, financial services, pensions, life and general insurance.
Types of information collected
Typically Thomas Oliver UK LLP collect:
How many dependants
Credit Card Statements
Proof of Deposit
Self Employed Accounts
Personal/Secured Loan Details
Personal Debt Details
Existing Mortgage Details
Existing Insurance Details
E Mail Address
New Property Details
Estate Agent Details
New Mortgage Details
New Insurance Details
Previous Employers Details
Employers Phone Number
Credit Card Details
Methods of collection
In the general conduct of business, Thomas Oliver UK LLP collects information relevant to the services being sought across the range of services it offers (listed previously) from:
- next of kin
- spouse / partner / family member
- business associates
- “trusted” sources including:
- Government / Land / Police registers
- Credit / Default Agencies
- Financial Institutes (Banks, Building Societies, Loan Agencies, Credit Card companies)
- Insurance Companies
- Other Law firms
- Health providers
- through consent to third parties disclosing information about you to us that they have collected
Such information will generally be collected directly via the use of any of our standard forms, over the internet, via email, in our branches or through a telephone conversation with you. We may also collect personal information through our affiliates or suppliers. In addition, you may choose to submit information directly to us via several methods, including:
- through Thomas Oliver UK LLP and affiliates websites
- in response to marketing or other communications
- through social media
- by signing up for a Thomas Oliver UK LLP product or service
- through participation in an offer, program or promotion
- in connection with an actual or potential business or employment relationship with us
You may also agree to third parties disclosing information about you to us that those third parties have collected.
We, our service providers and partners collect certain information by using automated means, such as cookies and web beacons, when you interact with our advertisements, mobile applications, or visit our websites, pages or other digital assets. The information we collect in this manner may include: IP address, browser type, operating system, referring URLs and information on actions taken or interaction with our digital assets.
We may use third-party web analytics services on our websites and mobile apps the analytics providers that administer these services use technologies such as cookies and web beacons to help us analyse how visitors use our websites and apps.
"Your Rights and Choices" section of this Privacy Notice specifies your ability, to opt out or limit the usage of the information collected.
Purposes of collection
Generally, we will collect, use and hold your information for the purposes of:
- Assessing applications for and providing Thomas Oliver UK LLP products / services
- Conducting business, developing relationships with Thomas Oliver UK LLP and affiliates
- Process payments / transactions including: Accounting, Authorisation, Clearing, Chargebacks, Auditing, Billing, Reconciliation, Collection, Complaints, Enquiries, Credit Checks and related dispute resolution activities
- Protect against and prevent fraud, unauthorised transactions, money laundering (please see below), tax evasion, claims, other liabilities and manage risk exposure and agent /franchise quality, integrity, compliance and security of business processes
- Create and manage any accounts, associated authentication criteria (id’s and passwords) you may have with Thomas Oliver UK LLP
- Provide, administer and communicate with you about Thomas Oliver UK LLP products, services, offers, programs and promotions, their issuers, acquirers, retailers and partners.
- Compile business directories, including business contact information
- Operate, monitor, evaluate and improve our products, services, websites, mobile applications, other digital assets and business.
- Developing new products and services
- Managing communications, assess effectiveness and optimisation of advertising
- Functionality of our websites, mobile applications other digital assets
- Evaluate your interest in employment and contact you regarding possible employment opportunities
- Comply with industry standards and Thomas Oliver UK LLP policies
In addition to help you with a property related service we have to comply with certain regulations for example the “Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (referred to as “the Regulations).” Thomas Oliver UK LLP are required to obtain certain information from you to comply with regulations. The information provided will only be used by Thomas Oliver UK LLP in relation to complying with the Regulations and will not be shared with any other party outside of the companies wholly owned by Thomas Oliver UK LLP unless we are required to do so under law.
If you decide to enter in to a business relationship with Thomas Oliver UK LLP, we will require two separate Identification documents one primary and one secondary document even if it appears on both lists.
The information may be required at various stages of the process depending whether you are:
Purchasing (or Selling) Primary documents - proof of ID
- Valid Passport with MRZ
- Valid full UK photo driving licence
- Valid full UK Driving licence (Non photo, paper) issued before 1998
- Valid EU/EEA/Switzerland photo driving licence. · Valid EU/EEA/Switzerland national Identity Card.
- Valid UK Armed Forces ID Card.
- Valid UK Biometric Residence Permit (copy of both sides.)
- Valid Blue disabled drivers pass. (With photo)
- Valid Freedom Pass
- Valid Local Authority Bus pass
- Department for Works & Pensions letter confirming pension details including National Insurance Number dated within the last 12 months.
Secondary documents - proof of residence (home.)
- Valid full UK photo driving licence.
- Valid full UK Driving licence (Non photo, paper) issued before 1998
- Local authority council tax bill (dated within the last 12 months).
- UK Bank / Building societies statements/bills showing activity, dated within the last six months. Including account number and sort code. (Internet printed UK mortgage statement (dated within the last 12 months.) (Internet printed acceptable.)
- Utility bill dated within the last 6 months including - Electricity bill (with MPAN number), Landline, Gas, Satellite TV, Water. (Internet printed acceptable.) (Not mobile phone bills.)
- Her Majesty’s Revenue and Customs (HMRC) Inland Revenue (IR) Coding / assessment / statement (dated within the last 12 months) with National Insurance number.
- Department for Works & Pensions letter confirming pension details and NI Number. (Dated within the last 12 months). We reserve the right to employ third party electronic verification for the purpose of verifying identity. This search will not affect your credit rating
Lawful basis of processing
Thomas Oliver UK LLP processes your information under the following
- Performance of a contract: where you enter into a contract with Thomas Oliver UK LLP and we need to process your information as part of this contract
- Legitimate interests: some information is processed by Thomas Oliver UK LLP as part of its legitimate interests which include: Fraud, risk assessment, due diligence, network and information security, suppressions and managing opting out of communications, profiling, direct marketing, monitoring, web analytics, cloud storage, acquisitions, updating customer details, lettings, sales, financial services and other core products and service provided by the data controller
- Public interest: some information is processed in accordance public interest such as relocations
- Consent: where we process information under consent we will seek your clear and unambiguous consent prior to processing your data
Information we share
We do not sell or otherwise disclose personal information we collect about you, except as described in this Privacy Notice or as indicated via the consent process at the time the data is collected. We share the information we collect with, but not limited to:
- Vetted affiliates and partners / Financial Institutions / Insurance Companies for business facilitation to provide required services, such as mortgages, insurance cover etc.
- Formally contracted service providers to perform services on our behalf:
- Hosting Datacentres, Infrastructure, Applications (Development / Support), Cloud Services (Software as a Service – SaaS, Platform as a Service – PaaS, Infrastructure as a Service – IaaS)
- Helpdesk, Call Centres etc.
We contractually require these service providers to safeguard the privacy and security of personal information they process on our behalf and authorise them to use or disclose the information only as necessary to perform services on our behalf or comply with legal requirements
- Councils, health and care providers · Other Law firms
- Credit agencies, Land Registry Office, Her Majesty’s Revenue and Customs (HMRC), Financial Conduct Authority (FCA) and other relevant regulatory bodies
- Additionally, we may share information about you, if required legally, to prevent harm or financial / reputation loss, for investigation of suspected or actual fraudulent or illegal activities.
- Perspective employers requesting references via your written consent
On websites, features can be accessed where we partner with other entities that are not affiliated with Thomas Oliver UK LLP. These include social networking, geo-location tools etc. are operated by third parties (indicated appropriately) who may use or share personal information in accordance with their own privacy policies. It is recommended that you review the third parties' privacy policies if you use the relevant features.
Thomas Oliver UK LLP reserve the right to transfer your information in the event of a sale or transfer (wholly or partially) of our business or assets, with reasonable efforts for the acquirer protect / use your information consistent with our Global Privacy Notice. You can exercise your rights to contact the acquiring entity with questions concerning the protection and processing of your information.
How long do we keep information for
We will keep information for a reasonable amount of time in order to perform the purposes listed above. We only keep your information for as long as necessary. We generally keep personal information for 7 years after last contact with you. However Thomas Oliver UK LLP reserves the right to keep information for longer if we feel that this is in the legitimate interests of Thomas Oliver UK LLP.
For the purposes of business conduct, enhancement, identification of fraud, money laundering and other potential un-authorised activities, Thomas Oliver UK LLP engages profiling activities via direct use or anonymisation of sensitive personal information.
- Benchmarking employees: appraisals, performance, bonus payments, disciplinary actions, improvement plans, promotions and awards.
- Background checks for existing and new employees, clients, business partners, affiliates
- Financial Viability analysis / reports · Business partner / client portfolio position, performance, risk positions
- Anti-money laundering
- Tax reporting
- Credit defaulting / exposure
Indirect profiling via anonymisation of personal information is also used for preparing and furnishing aggregated data reports showing anonymised information, including, but not limited to, the following:
- Compilations, analyses, analytical and predictive models and rules, and other aggregated reports for the purpose of advising our partners / affiliates and servicing institutions, retailers and other customers regarding past and potential future patterns of service usage, spending, fraud, and other insights that may be extracted from this data.
- Compiling and communicating promotional and marketing information about products and services that Thomas Oliver UK LLP, affiliates and other organisations that we have affiliations with have and that may be of interest to you.
- Conducting market research<
- Facilitating our internal business operations, including the fulfilment of any legal requirements.
Your rights and choices
Your rights regarding the sensitive / personal information we maintain about you enable you to exercise choices about what personal information we collect from you, how we use that information, and how we communicate with you.
Access and correction
You may have the right to:
- obtain confirmation that we hold personal information about you
- request access to and receive information about the personal information we maintain about you · receive copies of the personal information we maintain about you
The right to access personal information may be limited in some circumstances by local law requirements. To exercise these rights, please contact us as set forth below.
Update and correct inaccuracies in your personal information
If you feel that the information we hold about you is incorrect or inaccurate you can contact us outlining the information you feel is incorrect or inaccurate
Object to the processing of your personal information
If you would like to object to any processing of your information by Thomas Oliver UK LLP you can contact us outlining what processing of information you would like to object to.
Have the information blocked, anonymised or deleted
If you would like Thomas Oliver UK LLP to delete, block or anonymise information we hold about you, you can contact us outlining what information you would like deleted, blocked or anonymised. To update your preferences, ask us to remove your information from our mailing lists or submit a request to access, update, correct or delete your personal information, please contact us as specified in the “How To Contact Us” section below.
Opting out of processing
- e-mail firstname.lastname@example.org
- contacting Thomas Oliver UK LLP as indicated below.
Withdrawal of consent
If we obtain your information by consent you have the right to withdraw any consent you previously provided to us. If we process your information under legitimate interest you can object at any time on legitimate grounds, to the processing of your personal information.
Thomas Oliver UK LLP will apply your preferences going forward. Doing so will mean that you cannot take advantage of certain Thomas Oliver UK LLP and affiliate products, services and promotions.
The right to consent removal may be limited in some circumstances by local law requirements and you will be informed appropriately.
How to Contact Us / Complaints and Feedback
- make a complaint about a breach of your personal information, applicable privacy laws / principles or a concern about Thomas Oliver UK LLP privacy practices
- would like access and/or update information or preferences you provided to us, You also may e-mail us at: email@example.com
Or write to us at:
Data Controller, Thomas Oliver UK LLP, Tudor Lodge, Burton Lane, Goffs Oak, Hertfordshire, EN7 6S
If we fall short of your expectations in processing your personal information or you wish to make a complaint about our privacy practices, please contact us via the details in the "How To Contact Us" section below. To assist us in responding to your request, please give full details of the issue. We attempt to review and respond to all complaints within a reasonable time. If we cannot for lawful reasons complete your request we will explain this to you to the extent that we lawfully can.
How We Protect Personal Information
The security of your personal information is very important and Thomas Oliver UK LLP is committed to protecting the information we collect. We maintain administrative, technical and physical safeguards designed to protect the personal information you provide or we collect against accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use. We use SSL encryption on a number of our websites from which we transfer certain personal information. Thomas Oliver UK LLP stores personal information only for as long as it is necessary for the fulfilment of the purpose for which the personal information was collected, unless otherwise required or authorised by applicable law. We take measures to destroy or permanently de-identify personal information if required by law or if the personal information is no longer required for the purpose for which we collected it.
Updating this privacy statement
We will update this statement from time to time so we suggest that you review this statement at regular intervals. Where we undergo substantial changes to our privacy statement we will endeavour to inform you directly about these changes.